When it comes to delivering, managing and tracking e-learning, two similar sounding software systems are often discussed: LMS (Learning Management System) and LCMS (Learning Content Management System). You will encounter both these terms as you search for the appropriate e-learning tool for your organization. Read on to learn more about these often complementary technologies, which, though serving similar purposes, feature some key differences.
What is the difference between an LMS and an LCMS?
What is an LMS?
An LMS (Learning Management System or e-learning platform) is a software application that supports learning in an organization.
Learning Management Systems enables organizations to deliver all types of learning content, enroll learners, track performance, generate strong reporting on performance and provide recognition.
For organizations that are legally required to provide certain types of safety or compliance training, an LMS is an essential tool, as it is a perfect way to track compliance.
There are many individuals and groups within an organization who benefit from using an LMS.
For learners, a ‘one-stop-shop’ for learning
For learners, the LMS is a platform that allows individuals to register or be enrolled into certain learning activities. The LMS is a single technology where courses and content are accessed, where evaluations take place, where practical skill check assessments are uploaded and where records of performance and activity are stored.
For organizations, a tool to deliver, manage and track learning
For an organization, the LMS is not only beneficial as a tool their learners can use, but it is also an effective means to upload learning, and track and generate reports using a single technology. Organizations can also use an LMS as a sales tool to sell learning content and track the revenues associated with learning. The one thing that an LMS does not support is the creation of e-learning content.
What is an LCMS?
Similar to an LMS, an LCMS (Learning Content Management System or e-learning platform) is a software application that supports learning in an organization. An LCMS generally has the same functionality as an LMS, but is used primarily to develop and store online courseware, and create and organize new e-learning content.
Where an LMS focuses on the broader management of all types of learning, LCMSs focus on managing content creation, and while an LMS may consist of e-learning for a wide audience, an LCMS focuses on modifying single courses for individual learners.
Most importantly, a Learning Content Management System gives course authors, training administrators and subject matter experts the means to create, store, repurpose and manage e-learning content.
You’ll recall that an LMS benefited both the individual learner and the organization. By contrast, the single largest benefactor of the LCMS is the content developer, who may create content directly within the system. Having this functionality allows developers to create personalized content for learner groups who may require unique learning items.
Using an LCMS may address some unique business challenges. However, consider that there are a number of technologies that build more high-end e-learning courses. Further, the power of instructional design and technical writing is still very important regardless if you use an LCMS or other authoring tool.
Key distinguishing factors between an LMS and an LCMS
Both LMSs and LCMSs manage learning content.
- Where an LMS can manage all types of learning, included blended or hybrid learning, such as online courses, classroom events and webinars, an LCMS only has the ability to manage online content.
- Where an LMS stores and delivers content through personalized learning paths, an LCMS allows developers to personalize individual learning items based on user profiles.
- Finally, where an LMS gives administrators the ability to track and report on learning participation and progress, an LCMS provides administrators the functionality to track progress within a particular e-learning course.
Additional features are summarized in the table below:
|Includes workflow tools to manage content creation process|
|Offer multiple types of learning|
|Data migration from HRIS or ERP systems|
|Practical Skill Evaluations|
|Learner profile management|
Note: The functionalities of both Learning Management Systems and Learning Content Management Systems are often specific to the software or vendor.
Both Learning Management Systems and Learning Content Management Systems are effective and necessary tools for managing learning today.
An LMS is a high-level tool that can plan, deliver and manage all types of learning content within your organization, but it is not used to create content. Alternatively, the strength of an LCMS is that content developers may quickly and easily create new courseware. While an LCMS can offer some basic administrative functionality, its focus is in tracking user access to individual chunks of learning content, allowing organizations to learn how learners are accessing content.
IDC noted in the white paper The Learning Content Management System: A New eLearning Market Segment Emerges that the LMS and the LCMS should be tightly integrated, “ultimately resulting in a richer learning experience for the user and a more comprehensive tool for the learning administrator.” As you research which tools will best meet the demands of your organization, keep the key characteristics and differences discussed here in mind, and remember that it may be best to start with finding the right LMS, and integrating it with an LCMS when the time comes.
To go further, download our LMS buying guide and ensure your LMS is the right fit for your organisation.